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Project Coordinator

Job Order: GD-787

Job Descriptions:

  • Responsible for project cost reporting by way of reviewing and approving foreman daily logs, preparing purchase orders, preparing subcontracts, and cost coding trucking tickets and other miscellaneous job expenses.
  • Assist with project deliverables and execution from start up to completion and financial close out.
  • Assist the PM in the drafting and issuance of project proposals, Requests for Information, Requests for pricing, budgets, cash flows, and preliminary schedules
  • Track the progress of work on site through the use of takeoff software.
  • Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures
  • Create and maintain Viewpoint operations reports for Director of Projects and Project
  • Manager on an ongoing basis
  • Review and maintain B2W Track reports for Director of Projects and Project Manager on an ongoing basis.
  • Effectively and accurately communicate relevant project information to the client and project team
  • Ensure clients’ needs are met in a timely and cost effective manner
  • Review project documentation - i.e. contracts/drawings/specs - and ensure documents are complete and up to date
  • Issue, follow-up and track Contracts, Letters of Intent, Purchase Orders, Submittals, etc.
  • Assist the PM in the review of subcontractor quotations to ensure that only fair and reasonable pricing is recommended for approval
  • Price Time and Material (Work Authorization) forms according to posted PDI price list.
  • Track & manage change orders and T&M work authorizations in the database
  • Assist in monthly progress billing and ensure invoices are submitted for ongoing projects every month
  • Create and maintain job binders for the project
  • Maintain electronic job file by ensuring all project documents are appropriately filled and available
  • Prepare substantial completion certificates and ensure all required project close out documents are obtained
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Keep the PM, Director of Projects, VP, Business Operations and VP, Operations informed about project status and issues that may impact client relations, completion dates, and project budget

Job Requirements:

  • College, University or equivalent degree in a related discipline (i.e. Construction/Project Management)
  • 3+ years’ experience supporting Project Managers in the delivery of Demolition/Construction projects
  • Proficient in Microsoft Office Suite
  • Demonstrated willingness to be adaptable and flexible to changing priorities
  • Familiarity with demolition methods and legislation
  • Strong preference will be given to candidates with construction software experience. Specifically Viewpoint, B2W, Bluebeam, and Microsoft Project.
  • Experience in the field of demolition is definitely an asset.
  • Safety equipment will be required, e.g. steel-toed safety boots, safety glasses/goggles, etc.
  • Hazards associated with the trade.
  • Work both indoors and outdoors.
  • Manual dexterity required.
  • Interacts with employees, management and the public at large.
  • Sitting, standing, bending and walking.
  • Repetitive work.


DATE POSTED 2021-03-24

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