Establishes recruiting requirements through meeting with managers to discuss and identify needs.
Creates job descriptions and meets with managers to identify job specifications, duties, qualifications and skills requirements.
Recruitment campaign coordination builds applicant sources by researching, contacting and networking with community services, universities/colleges, employment agencies, recruiters, media, and internet sites; networking via LinkedIn; providing organization information, opportunities, and benefits; making presentations; maintaining rapport.
Attracts applicants by placing job advertisements; contacting recruiters, using newsgroups and job sites. Tracks job advertisements and ensures all associated invoices are properly submitted.
Determines applicant requirements by studying job description and job qualifications.
Manages applicant tracking, screening assessments, and associated documentation.
Conducts screening interviews and participates in follow-up interviews as necessary.
Evaluates applicants by discussing job requirements and applicant qualifications with managers; interviewing applicants on a consistent set of qualifications.
Creates accurate interview notes and provides all applicant documentation to manager.
Arranges management interviews (in person or Skype) by coordinating schedules and arranges clinic visits as needed.
Maintains contact with candidates and keeps all involved parties informed throughout.
Carries out and maintains records of reference checks.
Creates and presents offers of employment and employment contracts, providing follow-up and negotiation as needed.
Prepares and processes all hiring and termination forms including group insurance enrollment/termination, entering onto HR/Payroll system, and promptly providing IT Department with IT requirements and system access.
Coordinates with the training team to ensure that onboarding plans are in-place and align start date, and to coordinate any associated travel accommodations.
Works closely with training/QA team to coordinate and facilitate student placements.
Creates and disseminates staff announcements for new hires and terminations, and updates staff lists accordingly.
Evaluates current recruitment processes and works with management to identify gaps and implement solutions. Improves organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices; emphasizing benefits and perks.
Filing and maintaining records, checking HR email accounts.
Updates payroll with relevant changes to information.
Maintain and update HR systems.
Assist with HR projects.
3-5 years in HR with minimum 2-3 years of experience in recruitment
Diploma/degree in Business Administration, Human Resources or equivalent
CHRP designation is an asset
Excellent communication skills - in-person, telephone, written and email
Excellent interpersonal, customer service, interviewing and negotiating skills
Effective time management skills
MS Office proficiency
Data entry accuracy
Ability to keep current with applicable legislation
Travel will be required, for networking activities, etc.
Flexibility is required to accommodate interviews outside of normal working hours.
Must be multi-task oriented and have demonstrated experience using office equipment. The candidate must have customer service and Human Resources/recruitment experience.
Requires sound knowledge of standard office procedures and can adhere to existing company administrative policies and procedures.
Must have excellent interpersonal and organizational skills and can maintain good public relations, both within and outside the organization. The candidate must also have excellent skills in attentiveness to detail.
Must be able to communicate effectively with all work-related contacts, both orally and in writing.
Must be able to use tact, discretion and maintain information in the strictest of confidence.
Responsible to work extended hours as requested, and or as required, to meet the job demands.