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Project and Accounting Coordinator

Job Order: MG-1618

Job Descriptions:

  • Working with the trades and the accounting support team as well as the Accounting team at head office.
  • Processing monthly draws, creating PO’s, writing PO’s
  • Assist in steering project(s) through design, permits and construction phases to deliver on time and within budget.
  • Attend weekly or bi-weekly site meetings with project team, as directed by Project Manager/Director
  • Assist Project Manager/Director with inputting data into MS Project.
  • Provide administrative support in all construction related processes.
  • Support Project Manager/Director in coordinating all project drawings/specifications.
  • Coordinate lighting/plumbing/hardware specification development.
  • Execute plans and specifications for low voltage and kitchen equipment.
  • Manage project database (update drawing list and distribute weekly).
  • Provide Project Manager/Director with support throughout building permit process and other permit processes as necessary.
  • Develop and manage completion of punch list.
  • Support Construction and Design team in value engineering as required.
  • Support commissioning process (gather construction documentation etc.).
  • Document and maintain brand standards (assist Project Manager/Director with sourcing alternate products etc.).
  • Responsible for tracking all invoices that have been verified by Project Manager.
  • Coordinate activities related to tech services and project management for existing buildings.
  • Coordinate meetings, manage and maintain minutes.
  • Administrative duties as required; photocopying, order drawing prints, scanning, filing, receive and upload paperwork, hard copy reports and plans that arrive at HO (e.g. planning applications) etc.
  • Interpret blueprints and specifications for contractors to ensure compliance with construction plans and specifications and obtain additional information from the project consultants when necessary

Job Requirements:

  • Working knowledge of project coordination as it relates to a construction site
  • Working knowledge of a project budget
  • Post-secondary degree/diploma or combination of education and related experience in construction environment is preferred.
  • Previous exposure to design documents, construction documents, and / or contracts would be an asset.
  • Industry knowledge of retirement community/hotel/design/construction/project management.
  • Advanced Microsoft skills proficiency (Word, Excel, PowerPoint).



DATE POSTED 2021-02-18

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