In charge of employee relations which includes leading the social and recreation committee, organizing lunches, staff outings and year end parties. Develop other employee relation activities and enhancements.
Be the point of contact for any staff related employee relation issues.
Conduct “check-in” discussion with new employees following 3 months of service and conduct exit interviews when someone is leaving the company.
Ensure the organization is in compliance with the various employment laws.
Review current HR policies to ensure they are in compliance with employment law and/or current organization practices. Write new HR policies where required.
Manage the recruitment activities which includes creating job postings, advertising open positions on various web sites and interacting with recruitment agencies, pre-screening resumes with department managers, conducting candidate screening, assisting the department management team with technical interviews, administrating skill-based tests, conducting reference checks, background checks, applicant tracking and preparing offer letters.
Provide new hire information to the payroll department.
Provide on boarding training and facilitate the gathering of new employee paperwork such as federal and state tax exemptions, employment verification forms, personal information, and confidentiality agreements.
Administer E-verify; where required state new hire reporting and the Health and Human Services online exclusion database.
Provide training to new employees and refresher training on the HR policies.
Provide employment law training to the management team
Conduct other Employment Law or HR training and/or arrange outside trainers.
Arrange annual benefit and 401(k) education sessions with outside providers.
Develop and Manage consultant contracts. Assist the finance department with W-9 forms and 1099 reporting.
Provide employee education on the health and welfare benefit plans and the 401(k) plan.
Act as the employee point of contact for any benefit, 401(k) questions and changes.
Perform Benefit administration duties (setting up new hires, ending enrollment for terminated employees, COBRA etc.).
Assist with Disability/Leave of Absence (LOA) management.
Make changes to employee benefits if required during the open enrollment period.
Maintain employee files and ensure accurate employee records are kept up to date.
Manage and oversee the HRIS administration.
Provide semimonthly checks on employee timesheet reports and follow up with employees on any discrepancies.
Oversee vacation and other absence tracking and record keeping.
Management representative on the Health and Safety Committee.
Perform monthly safety audits.
Ensure company is in compliance with OHSA rules and regulations.
Assist the Director of Human Resources in the establishment of position ranking, maintain regional salary ranges and establishing salary ranges.
Track annual performance and salary reviews and advise and follow up with managers to ensure they are conducted in a timely manner.
B.A. or B. Comm.
SHRM Certification or enrolled to become SHRM certified.
Post graduate Certificate in Human Resource Management.
Six years of related experience in HR. Although advantageous to currently be working as an HR Manger the incumbent may be in a Senior HR role and ready to take that next step in their career progression into a Management role.
Knowledge and work experience with Employee Relations, Training, Benefits, Compensation, Health & Safety, Employee Communications.
Demonstrated leadership abilities, including setting goals for others and driving to achieve them in accordance with allocated resources, budgets, and timelines
Excellent interpersonal, oral and written communication skills. Demonstrated strong negotiation and presentation skills
Flexible, organized, ability to multi task with a strong desire to learn and grow in HR management.
Strong analytical skills and ability in problem-solving, including conflict resolution.
Able to work flexible hours when required to provide internal and external HR services.
Strong computer skills in Microsoft Excel, Word, and Powerpoint.