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HR Administrator

Guelph, ON
Job Order: GD-699

Job Descriptions:

  • Prepares and processes all hiring and termination forms and informing all accesses/removing accesses to all computer software by promptly informing the IT Department.
  • Prepare and processes all staff insurance and health benefits and keeps the payroll Administrator updated with any changes
  • Administers the Companies Group insurance plans transmitting all relevant information to employees and network members keeping in mind the confidentiality of the information.
  • Update and organizes tracking and recording of all profiles, directories, licensing, recognition, education, and training records.
  • Ensure managers submit employee reviews in accordance with HR processes (i.e. 90 day review and annual reviews)
  • Work with training team and managers to ensure that new employees are trained in required areas and copy of their completed training plan is kept in their HR files.
  • Support performance management processes and reports using Company management tools and processes. This may include supporting the roll out of new performance management tools.
  • Tracks all employee training activities and provides support to managers in coordinating as required.
  • May provide support to the training team to coordinate travel accommodations for training activities or regional meetings
  • Coordinates employee rewards and recognition program
  • Involved in the recruiting of new employees (job descriptions, job posting, interview process, pre-selection, reference checks, recommendations, letter of offers and employment contracts).
  • Managers all incident reports and informs WSIB with proper reports.
  • Supports the research and maintenance of company policy guidelines with Labor Law guidelines and consulting with E2RSolutions.
  • Supports Payroll team by providing payroll information verbally or in writing as required to other departments within the company (i.e. accounting), to external partners (ceridian), to government agencies (service Canada) and to individual employees upon request.
  • Responds to employee and management enquires effectively and courteously while remaining aware of the confidentiality of payroll information.
  • Maintain  and update HR Systems
  • Filing and maintaining records
  • Assist with recruitment process (reference checks)
  • Update and organizes tracking and recording of all staff profiles and directories
  • Comprise staff announcements and update staff list
  • Check HR email accounts
  • Assist with HR projects


Job Requirements:

  • College Diploma in Business Administration, Human Resources or related experience
  • Excellent communication skills - in-person, telephone, written and email
  • Excellent interpersonal and customer service skills
  • Effective time management skills
  • MS Office proficiency
  • Data entry accuracy
  • Ability to keep current with applicable legislation
  • Multi-task oriented and have demonstrated experience using office equipment.
  • Must have customer service and Human Resources experience.
  • Requires sound knowledge of standard office procedures, and has the ability to adhere to existing company administrative policies and procedures.
  • Must have excellent interpersonal and organizational skills and have the ability to maintain good public relations, both within and outside the organization.
  • Must be able to communicate effectively with all work related contacts, both orally and in writing.
  • Must be able to use tact, discretion and maintain information in the strictest of confidence. 
  • Must be able to work extended hours as requested, and or as required, to meet the job demands.





DATE POSTED 2019-08-08

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