Senior Manager (Project Management and Facilities)
Job Order: GD-694
Responsible for managing our project management department and the day to day lease and facilities needs of the company. Examples of projects include; clinic relocations, new clinic openings, clinic closures, acquisition integrations and system implementations.
Oversee project management activities utilizing the five project management principles
Provide cost benefit analysis during feasibility planning
Develop and maintain associated project budgets
Determine potential risks to business and escalate as required
Implement a continuous improvement process to identity opportunities for quality and efficiency improvement within project management
Supporting acquisition projects;
Work with business development to support full acquisition process cycle from due diligence stage to post close transition stage
Attend due diligence and ensure accurate information is collected from vendor and transmitted to appropriate departments to ensure relevant decisions are made (e.g. equipment inventory, pricing strategy, facilities leases, marketing, human resources, IT, etc.)
Support integration strategy development
Manage tasks and departments appropriately to ensure that integration plan is followed, and all closing deadlines are achieved
Support clinic integration process with Regional Manager
To work with clinical operations management to facilitate 30, 60, and 90-day gap analysis and ensure that realistic timelines are developed
Lease and Facilities Management
Maintain regular contact with leasing broker and landlords regarding potential clinic locations
Maintain lease database (ProLease)
Ensure leases, subleases and administrative service agreements are maintained;
Work with internal teams to review new leases and pending renewal plans
Work with landlord, finance, lawyers and property management firms to facilitate negotiation of (renewal) terms
Work with the Leadership team to identify opportunities for relocations of existing locations
Identify opportunities for improving efficiencies of maintenance services provided
Oversight of Operations Administrator who provides administrative support to ensure;
Documentation is completely and accurately maintained and provided to key stakeholders as required
Regular facility maintenance is completed, and any issues are resolved in an expedient manner
Proof of insurance is in place and updated as required
Audiological Equipment Management
Responsible for maintaining a strong relationship with primary equipment vendor and ensuring that annual calibration requirements are met
Ensure all equipment in company is compliant with calibration requirements
Manage all repairs and new equipment requests in a timely manner and as to not impact the clinic operations
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